Publication Scheme

The Freedom of Information Act 2000 places an obligation on every public authority to adopt and maintain a Publication Scheme. We adopted the Model Publication Scheme, approved by the Information Commissioners Office, which represents a commitment by us to make information available to the public as part of our normal business activities. Information in the publication scheme is divided into seven distinct areas:

Who we are and what we do

• About the Council
• Our Constitution (Monitoring Officer duties detailed in part 4)
• Organisational chart 
• Democratic structure
• Councillor information and contact details
• Location and opening hours of council properties
• How to contact us
• Most recent election results 
• Relationships with other authorities
• Apprenticeship figures

Please note that births, deaths and ceremonies are registered with Hampshire County Council 

What we spend and how we spend it

• Members’ allowances scheme
• Procurement procedures
• Details of grants to the voluntary community and social enterprise sector
• Details of expenditure over £500
• Statement of Accounts and Financial Audit report
• Budget Book 
• Pay and grading structure
• Election expenses
• Contracts Register
• Staff allowances and expenses (available on request)

 What our priorities are and how we are doing

• Strategies and business plans for services provided by the council
• Statistical information produced in accordance with the council's and departmental requirements
  - Borough profile
• Forward plan
• Impact Assessments
• Strategies developed in partnership with other authorities
• Service standards
  - Parking
  - Houses in Multiple Occupation (HMOs)
• Community Governance Review
• Annual Monitoring Report
• Annual Parking Report
• Corporate Performance

How we make decisions

• Timetable of council meetings
• Agendas, officers’ reports, background papers and minutes of council committee, sub committee and standing forum meetings
• Major policy proposals and decisions by the Cabinet and Council
• Local Area Committees
• Local Plan
• Public consultations

Our policies and procedures

• Corporate Plan (includes pay policy statement and transport statement)
• Annual Governance Statement
• Policy and procedures about recruitment and employment of staff
• Customer Service (complaints, compliments and comments)
• Records Management
• Charging regimes and policies
• Freedom of Information
• Fraud annual publication
• Council strategies and policies
• Customer Charter

Lists and registers

• Register of councillors’ financial and other interests (accessed via the individual councillors)
• Register of gifts and hospitality (viewings can be made by contacting the Monitoring Officer at [email protected])
• Register of electors (viewings can be made by contacting the elections department at [email protected])
• CCTV
• Asset register
• Highways, licensing, planning, commons, footpaths
• Footpaths
• Brownfield land
• Licensing registers
• Electoral register
• Register of licensed caravan sites
• Building Conservation areas
• Planning register
• Disclosure Log
• HMO Licensing register

Please note that Hampshire County Council is the highways authority for Eastleigh.

Services provided by the Council

• Regulatory and licensing responsibilities
• Media releases
• Election information
• Services for local businesses
• Services for members of the public
• Information for visitors
  - Eastleigh town centre
  - Itchen Valley Country Park
  - Lakeside Country Park
  - Arts and Culture
• Leaflets, booklets and newsletters
• Advice and guidance
  - Air quality and pollution
  - Housing benefit
  - Noise nuisance
  - Planning advice
  - Tree advice
• Public notices
• All fees and charges

If you cannot find the information you want in our Publication Scheme or on our website, please contact us for details of how you can obtain the information. Alternatively, you can submit a Freedom of Information request.